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Privacy Policy

Effective date: July 12, 2016

For Individuals subject to the EU-GDPR

We at EmployeeChannel know you care about how your personal information is used and shared, and we take your privacy seriously. Please read the following to learn more about our Privacy Policy. By using or accessing the Services in any manner, you acknowledge that you accept the practices and policies outlined in this Privacy Policy, and you hereby consent that we will collect, use, and share your information in the following ways.

Remember that your use of EmployeeChannel’s Services is at all times subject to the Terms of Use, which incorporates this Privacy Policy. Any terms we use in this Policy without defining them have the definitions given to them in the Terms of Use.

1. What does this Privacy Policy cover?

This Privacy Policy covers our treatment of personally identifiable information ("Personal Information") that we gather when you are accessing or using our Services, but not to the practices of companies we don’t own or control, or people that we don’t manage. We gather various types of Personal Information from our users, as explained in more detail below, and we use this Personal Information internally in connection with our Services, including to personalize, provide and improve our Services, to allow you to set up a user account and profile, to contact you and allow other users to contact you, to fulfill your requests for certain products and services, and to analyze how you use the Services. In certain cases, we may also share some Personal Information with third parties, but only as described below.

The Federal Health Insurance Portability and Accountability Act of 1996, Pub. L. No. 104 191, as amended by the Health Information Technology for Economic and Clinical Health Act, Title XIII of the American Recovery and Reinvestment Act of 2009 (the “HITECH Act”), and related regulations promulgated by the Secretary (collectively, “HIPAA”) define policies, procedures and guidelines for maintaining the privacy and security of individually identifiable health information. Our Service is not a Covered Entity (as that term is defined in the HIPAA) for purposes of compliance with HIPAA. However, in certain cases, we may be responsible for complying with HIPAA as a Business Associate, in which case the Business Associate Agreement (BAA) will apply. However, it will not apply unless explicitly required by law.

As noted in the Terms of Use, the Services are not directed towards children and we do not intend to market any products or services to anyone under 13. We do not knowingly collect or solicit personally identifiable information from children under 13; if you are under 13, please do not attempt to register for the Services or send any personal information about yourself to us. By using the Services, you represent that you are not under 13. If we learn we have collected personal information from anyone under 13, we will delete that information as quickly as possible. Parents with children under 13 may use the Services for those children’s benefit; however, the parent, and not the child, must enter all personal information into the Services. If you believe that anyone under 13 may have provided us personal information, please contact us at legal@employeechannelinc.com.

2. Will EmployeeChannel ever change this Privacy Policy?

We’re constantly trying to improve our Services, so we may need to change and reserve the right to change this Privacy Policy from time to time as well. Please check here regularly to learn of any changes to this policy. If we make any changes, we will bring it to your attention by placing a notice on Services or by some other means. We encourage you to periodically review this page for the latest information on our privacy practices. Please note that if you’ve opted not to receive legal notice emails from us (or you haven’t provided us with your email address), those legal notices will still govern your use of the Services, and you are still responsible for reading and understanding them. If you use the Services after any changes to the Privacy Policy have been posted, that means you agree to all of the changes.

3. What information does EmployeeChannel collect?

Information you provide to us:

We may collect and store Personal Information about you from the following sources:

  • Information such as your name, social security number, address and date of birth which are received from you via applications or other forms submitted to us;

  • Information you provide voluntarily through the Services, such as confirming your name, social security number and providing your e-mail address and telephone number;

  • Information received from your employer to enable you to use the Services, including to help us with identity verification and account security efforts;

  • Information received from third parties, such as your health insurance company, but only with your consent;

  • Information provided by you to initiate interactive dialogue with EmployeeChannel’s Services or contained in an email or electronic message sent to us.

If you provide your third party account credentials to us, or otherwise sign in to the Services through a third party site or service, you understand some content and/or information in those accounts (“Third Party Account Information”) may be transmitted into your account with us, and that Third Party Account Information transmitted to our Services is covered by this Privacy Policy. For example, if you provide us with access to your account with your health insurance provider, certain information regarding that account will be transmitted into, and visible within, your EmployeeChannel account.

We may communicate with you if you’ve provided us the means to do so. If you’ve given us your email address, we may email you about your use of the Services. Also, we may receive a confirmation when you open an email from us. If you do not want to receive marketing or operational communications from us, please indicate your preference by clicking “Unsubscribe” at the bottom of the email. However, you may not be able to opt out from App-generated emails.

Information collected automatically:

Whenever you interact with our Services, we automatically receive and record information on our server logs from your browser or device, which may include your IP address, device identification, “cookie” information, the type of browser and/or device you’re using to access our Services, and the page or feature you requested. “Cookies” are identifiers we transfer to your browser or device that allow us to recognize your browser or device and tell us how and when pages and features in our Services are visited and by how many people. You may be able to change the preferences on your browser or device to prevent or limit your device’s acceptance of cookies, but this may prevent you from taking advantage of some of our features.

If you click on a link to a third party website or service, such third party may also transmit cookies to you. Again, this Privacy Policy does not cover the use of cookies by any third parties, and we aren’t responsible for their privacy policies and practices. Please be aware that cookies placed by third parties may continue to track your activities online even after you have left our Services, and those third parties may not honor a request to “Do Not Track” (as described below) that you have set using your browser or device.

When we collect the usage information described above, we only use this data in aggregate form, and not in a manner that would identify you personally. For example, this aggregate data can tell us how often users use a particular feature of the Services, and we can use that knowledge to make the Services interesting to as many users as possible.

Information Collected From Other Websites and Do Not Track Policy:

Through cookies we place on your browser or device, we may collect information about your online activity after you leave our Services. Just like any other usage information we collect, this information allows us to improve the Services and customize your online experience, and otherwise as described in this Privacy Policy. Your browser may offer you a “Do Not Track” option, which allows you to signal to operators of websites and web applications and services (including behavioral advertising services) that you do not wish such operators to track certain of your online activities over time and across different websites. Our Services do not support Do Not Track requests at this time, which means that we collect information about your online activity both while you are using the Services and after you leave our Services.

4. Will EmployeeChannel share any of the Personal Information it receives?

We neither rent nor sell your Personal Information in personally identifiable form to anyone, although certain Personal Information may be transferred in connection with business transfers as described below. We may share your Personal Information with third parties as described in this section:

Aggregated Personal Information that’s no longer personally identifiable. We may de-identify your Personal Information so that you are not individually identified, and provide that information to our partners and clients. We may also provide aggregate usage information to our partners, who may use such information to understand how often and in what ways people use our Services, so that they, too, can provide you with an optimal experience with the Services. However, we never disclose aggregate information to a partner in a manner that would identify you as an individual.

Affiliated Businesses: In certain situations, businesses or third party websites we’re affiliated with may sell or provide products or services to you through or in connection with the Services (either alone or jointly with us). You can recognize when an affiliated business is associated with such a transaction or service, and we will share your Personal Information with that affiliated business only to the extent that it is related to such transaction or service. One such service may include the ability for you to automatically transmit Third Party Account Information to your Services profile or to automatically transmit information in your Services profile to your third party account. We have no control over the policies and practices of third party websites or businesses as to privacy or anything else, so if you choose to take part in any transaction or service relating to an affiliated website or business, please review all such business’ or websites’ policies.

Agents: We employ other companies and people to perform tasks on our behalf and need to share your information with them to provide our products or services to you. Unless we inform you differently, our agents do not have any right to use your Personal Information we share with them beyond what is necessary to assist us, unless otherwise described in this Privacy Policy.

Business Transfers: We may choose to buy or sell assets. In these types of transactions, customer information is typically one of the business assets that would be transferred. Also, if we (or our assets) are acquired, or if we go out of business, enter bankruptcy, or go through some other change of control, Personal Information could be one of the assets transferred to or acquired by a third party.

Protection of EmployeeChannel and Others: We reserve the right to access, read, preserve, and disclose any information that we reasonably believe is necessary to comply with law or court order; enforce or apply our Terms of Use and other agreements; or protect the rights, property, or safety of EmployeeChannel, our employees, our users, or others.

5. Is Personal Information about me secure?

Your account is protected by a password for your privacy and security. You must prevent unauthorized access to your account and Personal Information by selecting and protecting your password appropriately and limiting access to your computer or device and browser by signing off after you have finished accessing your account.

We endeavor to protect the privacy of your account and other Personal Information we hold in our records, but unfortunately, we cannot guarantee complete security. Unauthorized entry or use, hardware or software failure, and other factors, may compromise the security of user information at any time.

The only employees who have access to that information are those who must have it to provide the Services to you. Should your relationship with us end, we will not disclose any personal information about you to anyone except in accordance with this Privacy Policy.

6. What Personal Information can I access?

You may access, and, in some cases, edit or delete the information you’ve provided to us, such as your email address and password. The information you can view, update, and delete may change as the Services change. If you have any questions about viewing or updating information we have on file about you, please contact us at support@EmployeeChannel.com.

Under California Civil Code Sections 1798.83-1798.84, California residents are entitled to ask us for a notice identifying the categories of Personal Information, which we share with our affiliates and/or third parties for marketing purposes, and providing contact information for such affiliates and/or third parties. If you are a California resident and would like a copy of this notice, please submit a written request to: legal@employeechannelinc.com.

7. What choices do I have?

You can always opt not to disclose information to us, but keep in mind some information may be needed to register with us or to take advantage of some of our special features.

You may be able to add, update, or delete information as explained above. When you update information, however, we may maintain a copy of the unrevised information in our records. Some information may remain in our records after your deletion of such information from your account. We may use any aggregated data derived from or incorporating your Personal Information after you update or delete it, but not in a manner that would identify you personally.

8. What if I have questions about this policy?

If you have any questions or concerns regarding our privacy policies, please send us a detailed message to legal@employeechannelinc.com, and we will try to resolve your concerns.

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